Best ready-to-use list of specialized AI email prompts
The best AI prompt for email writing is one that is specific, clear, and adaptable. Always review the draft, personalize it, and match the tone with your audience. With the right prompt, AI makes email writing faster, smarter, and stress-free.
Suraj Manikpuri
Here’s a ready-to-use list of specialized AI email prompts, organized by category. You can copy-paste and customize them quickly:
1. Job & Career Emails
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“Write a formal email applying for the position of [Job Title]. Include subject line, introduction, skills, and polite closing.”
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“Draft a follow-up email regarding a job application submitted two weeks ago. Keep it professional, polite, and medium length.”
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“Write a thank-you email after a job interview. Tone: formal but positive.”
2. Client & Business Communication
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“Write a polite email to a client following up on a quotation shared last week. Keep it concise and professional.”
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“Draft a professional email to confirm a business meeting scheduled for [date]. Include subject line and closing.”
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“Write a formal email to request payment for invoice no. [XXX]. Keep it professional and polite.”
3. Sales & Marketing Emails
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“Write a persuasive email to promote a new bike servicing app. Tone: friendly but professional. Include subject line, benefits, and call-to-action.”
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“Create a marketing email announcing a discount offer of 20% valid until [date]. Make it engaging and persuasive.”
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“Write a professional cold email to introduce our services to a potential client. Keep it short and persuasive.”
4. Customer Service & Apology Emails
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“Write a formal apology email to a customer for delayed delivery. Keep it polite, empathetic, and solution-focused.”
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“Draft a response email to a customer complaint about product quality. Offer resolution and maintain professionalism.”
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“Write a thank-you email to a customer for choosing our services. Keep it warm and professional.”
5. Networking & Collaboration Emails
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“Write a professional email requesting a meeting to explore collaboration opportunities. Tone: semi-formal and engaging.”
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“Draft an email introducing myself to a professional contact on LinkedIn. Keep it short and friendly.”
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“Write a follow-up email after attending a business conference to stay connected with a potential partner.”
✨ With these prompts, you only need to add specific details like names, dates, or numbers, and the AI will generate a polished email instantly.
